HR & Payroll Administrator
Redmond, WA
Full Time
Human Resources
Mid Level
WHO WE ARE
Seagull Software, LLC, is a global leader in real-time, item-level visibility and label management solutions, dedicated to powering the world’s most complex supply chains with innovative tools for traceability, authentication, and automated inventory management. Our BarTender™️ platform enables businesses across all industries to design, manage, print, and automate the production of labels, barcodes, and RFID tags, ensuring seamless tracking and compliance for over 100 billion unique identifiers each year. Leveraging the Mojix™️ high-security, scalable SaaS traceability platform, Seagull delivers end-to-end intelligence, harmonizing data to drive operational efficiency, enhance customer experiences, and reduce risk. Learn more at www.seagullsoftware.com.
We’re a growing, profitable, mid-size business with a nearly 40-year history of leading in our field. Headquartered in Redmond, Washington, with offices across the United States, Europe, and Asia, Seagull empowers businesses worldwide to keep their products moving, traceable, and safe. You’ll work with global, talented, and diverse teams, passionate about what they do and its impact on everyone, everywhere. Join us and help shape the way the world works.
LOCATION
This position will work in a hybrid capacity, with an average of two days per week in our Redmond, Washington office (with flexibility). Local applicants only, please.
WHO YOU ARE
As the HR and Payroll Administrator, you will be responsible for ensuring accurate and timely payroll processing, maintaining electronic employee records and data in the HR tech stack. You will also support benefits administration and assist with various HR and office administration projects and tasks while providing excellent internal customer service. You have strong attention to detail, excellent organizational skills, and have strong experience managing multiple priorities in a fast-paced environment.
WHAT YOU WILL DO
Payroll
Upon hire, you must provide documentation proving authorization to work in the United States without visa sponsorship.
COMPENSATION & BENEFITS
We offer a dynamic, culturally diverse, and fun environment where people with energy, creativity, and passion work together to deliver amazing product experiences for our customers. Join a team where your background is valued and respected, and your unique insights and ideas contribute to building a culture of diversity, equity, and inclusion.
EQUAL EMPLOYMENT OPPORTUNITY
Seagull Software, LLC, is proud to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of recruiting and employment.
Seagull Software, LLC, is a global leader in real-time, item-level visibility and label management solutions, dedicated to powering the world’s most complex supply chains with innovative tools for traceability, authentication, and automated inventory management. Our BarTender™️ platform enables businesses across all industries to design, manage, print, and automate the production of labels, barcodes, and RFID tags, ensuring seamless tracking and compliance for over 100 billion unique identifiers each year. Leveraging the Mojix™️ high-security, scalable SaaS traceability platform, Seagull delivers end-to-end intelligence, harmonizing data to drive operational efficiency, enhance customer experiences, and reduce risk. Learn more at www.seagullsoftware.com.
We’re a growing, profitable, mid-size business with a nearly 40-year history of leading in our field. Headquartered in Redmond, Washington, with offices across the United States, Europe, and Asia, Seagull empowers businesses worldwide to keep their products moving, traceable, and safe. You’ll work with global, talented, and diverse teams, passionate about what they do and its impact on everyone, everywhere. Join us and help shape the way the world works.
LOCATION
This position will work in a hybrid capacity, with an average of two days per week in our Redmond, Washington office (with flexibility). Local applicants only, please.
WHO YOU ARE
As the HR and Payroll Administrator, you will be responsible for ensuring accurate and timely payroll processing, maintaining electronic employee records and data in the HR tech stack. You will also support benefits administration and assist with various HR and office administration projects and tasks while providing excellent internal customer service. You have strong attention to detail, excellent organizational skills, and have strong experience managing multiple priorities in a fast-paced environment.
WHAT YOU WILL DO
Payroll
- Process accurate and timely biweekly payrolls utilizing the HRIS for employees. Process accurate and timely monthly payrolls for direct contractors (non-US)
- Own all data in HRIS, including new hire data entry, timely employee updates/changes (i.e., promotion, title change, department change), and process terminations accurately
- Support HRIS data updates, including but not limited to custom fields, pay codes, deductions, earning codes, and benefit premium rates
- Create, manage, and provide reporting from the HR tech stack as requested
- Support the administration of paid time off and other accruals in the HRIS
- Support the administration of holidays in the HRIS
- Gather and receive tax documentation. Enter tax documentation into the payroll system
- Verify employee benefit enrollment, ensuring elections flow to carrier websites as expected
- Receive benefit invoices and reconcile monthly benefit premiums from payroll deductions
- Support the annual Benefit Open Enrollment process
- Management of leave administration
- Enter and update HRIS data in a timely and accurate manner. Support HR initiatives and projects per the needs of the department or business
- Reconcile Department expenses as appropriate
- Administer new hire survey, including data compilation and development of action plans to respond to the data collected
- Providing support across the HR tech stack to ensure employee information is accurate and employees can access the system
- Ensure appropriate employee file documentation is uploaded into the HRIS
- Own the onboarding process for all new FTEs, including pre-boarding (I-9 completion, payroll data collection, and other policies and procedures), Day One New Hire Orientation, and post-Day One activities, including benefit enrollment and first payroll administration
- Assist with offboarding as needed, including terminating former employees in all systems, and ensure accurate final payroll is processed
- Manage and resolve HR and Facilities JIRA ticket requests
- Other duties as assigned
- Manage and order office supplies as needed
- Coordinate and order meals for engagement events or team meetings as needed
- Administer and support the facility’s needs, such as ensuring office equipment, including kitchen equipment, is in working order (e.g., contracting with a repair person)
- 4+ years of experience in human resources, including benefits and payroll
- Experience working with HR systems (Rippling, Lattice, Cornerstone preferred)
- Proficiency in Microsoft Office
- Strong time management, organizational, and problem-solving skills
- Exceptional interpersonal skills and internal customer service
- Exceptional accuracy and attention to detail
- Must be proactive with strong initiative; a self-starter who is comfortable working independently and possesses the ability to take on new tasks with little guidance
- Strong written and verbal communication skills with the ability to interface with all levels of the organization
- Competent in legal requirements relating to payroll, state and local taxes, benefits administration, employee relations, and other best practices
- Proven ability to provide exceptional customer service with internal and external contacts
- Ability to handle sensitive and confidential information
- Ability to handle periods of increased workload and deadlines
- High School Diploma or GED
- Bachelor’s degree or equivalent experience preferred
Upon hire, you must provide documentation proving authorization to work in the United States without visa sponsorship.
COMPENSATION & BENEFITS
- Compensation for this full-time job is assigned an annual salary band of $67,000 - $104,100 with a target starting salary between $78,000 - $82,000, and potential for an annual discretionary bonus. The specific salary offered to a candidate may be influenced by various factors, including but not limited to the candidate’s relevant experience, education, or location.
- Excellent medical, dental, and vision plan
- 401K with 100% employer matching up to 3.0% with immediate vesting
- Accrual of 21 days of PTO (combined vacation and sick days) per year for the first four years of employment, with additional accrual increases for years of service
- 8-10 paid company holidays per calendar year
- Company-paid life insurance, short-term and long-term disability benefits
- Tuition-reimbursement benefits
- Free parking
- Fun staff and team-building activities in the greater Seattle area
We offer a dynamic, culturally diverse, and fun environment where people with energy, creativity, and passion work together to deliver amazing product experiences for our customers. Join a team where your background is valued and respected, and your unique insights and ideas contribute to building a culture of diversity, equity, and inclusion.
EQUAL EMPLOYMENT OPPORTUNITY
Seagull Software, LLC, is proud to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of recruiting and employment.
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